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Keeping track of actionable accounts in need of collection

On Behalf of | Jan 18, 2024 | Collection

For businesses, managing accounts receivables efficiently is important for maintaining a healthy cash flow. However, when payments are overdue and accounts go into collections, it becomes vital to have a system in place to track these accounts effectively. This effort doesn’t just serve the broader purpose of recovery, but also helps to identify when legal action against a particular account holder might be necessary.

Obviously, a robust accounting system is the foundation for tracking accounts effectively. Modern accounting software can automate much of this process, providing real-time insights into outstanding accounts. These systems can flag overdue accounts and track communication with debtors. Yet, flagging overdue accounts is not enough when it comes to determining whether it’s time to take action against a particular overdue account holder.

Supplemental approaches worth considering

If you’re a business owner, you’ll want to regularly review your company’s accounts receivable to identify accounts that are moving towards collections. This involves monitoring payment due dates, the duration of overdue payments and the amount outstanding. Regular reviews help in early detection of problematic accounts to allow for timely interventions.

You’ll also want to keep in mind that having a clear collections policy is essential. This policy should outline the steps to be taken when an account becomes overdue, such as sending reminder notices, making phone calls and eventually moving the account to collections. The policy should also define the point at which legal action may be considered. If you are unsure of when the law allows for such action, remember that seeking legal guidance is always an option.

You’ll also want to determine clear thresholds proactively for when to initiate legal action. This could be based on the amount owed, the length of time the account has been overdue or a combination of factors. These thresholds can help in making consistent and objective decisions about pursuing legal remedies.

By maintaining a structured approach to collections, businesses can better manage their receivables and maintain a healthier financial standing. If you’re a business owner, you’ll want to be as proactive as you can in this regard, as doing so can help to ensure that you’re paid what you’re owed.